Built to be reviewed, documented, and defended
A benefit is only as good as its foundation. Employer Health Protocol™ is structured for substantiation and documentation, and we welcome review by your legal, tax, and benefits advisors.
Important. This page describes our general approach to compliance and is provided for informational purposes only. It is not legal, tax, accounting, ERISA, or payroll advice, and it is not a legal opinion. Every organization's facts differ. Employers should engage their own qualified advisors to evaluate any benefit structure before adopting it.
Compliance principles we design around
These principles guide how the benefit is structured, documented, and administered.
Plan documentation
A clearly written plan structure with the governing documents that define eligibility, benefits, and administration.
Substantiated reimbursement
Medical reimbursement is documented and substantiated, designed to demonstrate a genuine medical purpose.
ERISA alignment
Structured with applicable ERISA considerations in mind, to be reviewed with your own benefits counsel.
Tax & payroll integrity
Designed so payroll treatment follows the underlying benefit — not the other way around.
Audit-ready records
Records and reporting maintained to support review, examination, or audit if it arises.
Data privacy
Employee health information is handled with appropriate safeguards and access controls.
What to review with your advisors
We encourage a thorough, advisor-led evaluation. Here is a practical starting point.
- 1Review the plan documents and governing structure with your own counsel.
- 2Confirm how the benefit interacts with your existing plan, payroll, and carriers.
- 3Validate substantiation processes and recordkeeping expectations.
- 4Assess ERISA, tax, and reporting obligations for your specific situation.
- 5Model the financial impact against your actual census and current spend.
What we are — and aren't
Employer Health Protocol™ helps design and administer a compliant, employer-sponsored medical benefit structure. We are not your attorney, accountant, tax advisor, or payroll provider, and nothing here creates such a relationship. Final decisions rest with you and your advisors.
Bring your advisors — we'll walk the details together
Book a diligence-focused session and we'll share documentation and answer your team's questions.